Restricting access to specific rooms

If you have several rooms and several employees, not everyone needs to see everything. You can restrict a team member to specific rooms - they'll only see bookings, checklists, and the calendar for "their" rooms.

When is this useful?

A few typical situations from studio life:

• You have two cleaning staff, each responsible for different rooms - Ania cleans the cyclorama, Tomek the portrait room
• A technician handles the recording studio but has nothing to do with the photo room
• Reception on one floor doesn't need to see bookings from another floor
• A new employee on probation - you want to limit their visibility to one room

The restriction simplifies the panel view and reduces the risk of mistakes. Instead of searching for "their" checklist among a dozen, the person sees only the ones that concern them.

How to set the restriction

1. Go to Owner Panel -> Team
2. Click Edit next to the chosen team member
3. In the Room Access section, select the rooms they should have access to
4. Save changes

From now on, that person only sees data related to the selected rooms in their panel. The change takes effect immediately.

What exactly is restricted?

A member with restricted access:

• Sees only bookings for assigned rooms
• Sees only the calendar for assigned rooms
• Can execute only checklists for assigned rooms
• Automatic shift-based checklist assignment also respects this restriction - they only get lists for "their" rooms
• Cannot see financial data or bookings from other rooms

Important: the role doesn't change. A "Technician" restricted to Room A has the same permissions as an unrestricted technician - but only in the context of Room A.

What if I don't set a restriction?

By default, every team member has access to all studio rooms (within their role permissions). Room restriction is optional - use it when it actually makes sense.

Example

You have 3 rooms: Cyclorama, Portrait Room, Recording Studio. Two cleaning staff:

• Ania -> assigned to: Cyclorama + Portrait Room
• Tomek -> assigned to: Recording Studio

Each sees only their own checklists and bookings in the panel. Ania doesn't need to wade through Recording Studio data, and Tomek doesn't see checklists from the Cyclorama.

Can I change the restriction later?

Yes, at any time. Edit the team member and add or remove rooms from the list. The change takes effect immediately - no waiting for any processing.